Timing

Project Phases for January 2021 Releases

Current

July 2020 - January 2021 - Deploying the system and processes.

 

Enterprise Project Timeline

The implementation of Workday, is one of the largest Enterprise Project initiatives and will affect all faculty, staff and students. Additional transformation initiatives will launch at varying dates.

Below is a timeline that lists many of the project initiatives and their launch dates. For Workday-specific releases, view and download the PDF version of the Workday Release Schedule.

Additional materials can be found within the Communication Toolkit.

Project timing as of March 2020

Project Releases

October 2018

Tableau Server - a reporting platform that will support shared data visualizations and analyses throughout the institution.

June 2019

e-Builder - a construction project management system.

July 2019Reporting and Analytics Environment (RAE) Soft launch: a data storage and analytics platform that provides a place to create reports and perform analytics with datasets that cross multiple systems (e.g. Workday data plus data from other systems) and/or historical data that does not reside in Workday.
January 2020

HR Service Delivery - A new HR operating model with consistent HR roles, responsibilities and services.

compass.osu.edu (for faculty and staff) - a personalized webpage that combines information from Workday and other data sources to provide a snapshot of your Ohio State information and an easy gateway to related systems.

ServiceNow (HR Case Management) - HR professionals will leverage the ServiceNow case management system, an online self-service helpdesk portal, for collecting technical support information and inquiries, as well as logging helpdesk support tickets.

Salesforce (Student Relationship Management System) - A student relationship management system will support coordinated and tailored engagement with potential students, as well as track specific touchpoints with current students. The initial launch encompasses Graduate and Professional Admissions, Undergraduate Admissions and Buckeye Link. A later release will extend functionality to additional areas in the Office of Student Academic Success.

Spring 2020Nelnet - a university-wide, single electronic payment system, that provides website templates and integrated payment gateway to be used for revenue generating activities.
January 2021

Buckeye Buy - a comprehensive university online shopping experience powered by GHX and accessed through Workday.

Enterprise Business Solutions (EBS) team - a central unit to support and maintain Ohio State’s enterprise-wide, cloud solutions that will oversee training and communications management, technical operations, vendor relationship management and governance.

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Workday Release 1: Finance, Supply Chain, HR and Payroll, Student - a cloud-based application that will serve as a single system for the university’s finance, supply chain, HR and payroll information.

Finance - click to expand

  • Accounts Receivable
  • Asset Management
  • Banking and Settlement
  • Capital Planning (Initial Components)
  • Debt Management
  • Endowment Accounting
  • Expense/Travel
  • Financial Accounting
  • Grants Management (Post-Award)
  • Project Management and Execution

Supply Chain Management - click to expand

  • Inventory
  • Procurement
  • Supplier Accounts
  • Supplier Contracts

HR & Payroll - click to expand

  • Academic Appointments
  • Annual Merit Compensation Process (AMCP)
  • Benefits Administration
  • Compensation Administration
  • Employee Recruiting
  • Fee Authorization
  • Hires/Transfers/Terminations
  • Onboarding
  • Payroll Accounting and Commitments
  • Payroll Processing
  • Position Management
  • Retirement Administration
  • Student Employees
  • Time Tracking and Absence Management

Student

  • Locations (not instructional)
  • Academic Units and Levels
  • Academic Periods

 

July 2021

compass.osu.edu (for students) - a personalized webpage that combines information from Workday and other data sources to provide a snapshot of your Ohio State information and an easy gateway to related systems.

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

October 2021

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Additional Workday Release: Finance (Financial Planning) - financial planning processes will be released in Workday.

February 2022

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

June/July  2022

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Additional Workday Release: HR (Talent) - talent-related business processes (performance management, learning and leadership succession planning) will be released in Workday.

July 2023

Workday Release 2: Student - Recruiting and Admissions

  • Recruiting & Admissions
  • Application Fees & Tuition Deposits
  • Student Core
  • Program of Study Profiles
  • Calendars
  • Educational Institutions
  • Course Catalog
  • Transfer Credit Setup
October 2023

Workday Release 3: Student - Student Records I, Financial Aid I

  • Verifications, Awarding & packaging for New Students
  • ISIRs
  • Class Schedule
  • Student Conversion
  • Instructional Locations
  • Instructor Eligibility
January 2024

Workday Release 4: Student - Student Records II, Financial Aid II, Student Financials I

  • Verifications, Awarding & packaging for Continuing Students
  • Fee Calculations, Sponsors & Waivers
  • Payments
  • Cashiering Integration
  • Payment Plans
  • Disbursement
  • R2T4
  • Registration & Advising
July 2024

Workday Release 5: Student - Student Records III, Student Financials II

  • Student Financials Balances
  • Grading
  • Graduation
  • Transcript Generation
  • End-of-Term Processing