Timing

Project Phases for July 2020 Releases

Current

August 2019 to March 2020 - Validating and testing the system and processes.

 

Enterprise Project Timeline

The implementation of Workday, which will start going live in July 2020, is one of the largest Enterprise Project initiatives and will affect all faculty, staff and students. Additional transformation initiatives will launch at varying dates through July 2022.

Below is a timeline that lists many of the project initiatives and their launch dates. For Workday-specific releases, view and download the PDF version of the Workday Release Schedule.

Additional materials can be found within the Communication Toolkit.

Enterprise Project Overall Timeline Visual

Project Releases

October 2018

Tableau Server - a reporting platform that will support shared data visualizations and analyses throughout the institution.

June 2019

e-Builder - a construction project management system.

July 2019Reporting and Analytics Environment (RAE) Soft launch: a data storage and analytics platform that provides a place to create reports and perform analytics with datasets that cross multiple systems (e.g. Workday data plus data from other systems) and/or historical data that does not reside in Workday.
Autumn 2019

e-commerce platform - a university-wide, single electronic payment system, that provides website templates and integrated payment gateway to be used for revenue generating activities.

January 2020

HR Service Delivery - A new HR operating model with consistent HR roles, responsibilities and services.

Digital Home (for faculty and staff) - a personalized webpage that combines information from Workday and other data sources to provide a snapshot of your Ohio State information and an easy gateway to related systems.

ServiceNow (HR Case Management) - HR professionals will leverage the ServiceNow case management system, an online self-service helpdesk portal, for collecting technical support information and inquiries, as well as logging helpdesk support tickets.

Salesforce (Student Relationship Management System) - A student relationship management system will support coordinated and tailored engagement with potential students, as well as track specific touchpoints with current students. The initial launch encompasses Graduate and Professional Admissions, Undergraduate Admissions and Buckeye Link. A later release will extend functionality to additional areas in the Office of Student Academic Success.

July 2020

e-marketplace platform - a comprehensive university online shopping experience powered by GHX and accessed through Workday.

Future enterprise systems teams - a central unit to support and maintain Ohio State’s enterprise-wide, cloud solutions that will oversee training and communications management, technical operations, vendor relationship management and governance.

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Workday Release 1: Finance, Supply Chain, HR and Payroll, Student - a cloud-based application that will serve as a single system for the university’s finance, supply chain, HR and payroll information.

Finance - click to expand

  • Accounts Receivable
  • Asset Management
  • Banking and Settlement
  • Capital Planning (Initial Components)
  • Debt Management
  • Endowment Accounting
  • Expense/Travel
  • Financial Accounting
  • Grants Management (Post-Award)
  • Project Management and Execution

Supply Chain Management - click to expand

  • Inventory
  • Procurement
  • Supplier Accounts
  • Supplier Contracts

HR & Payroll - click to expand

  • Academic Appointments
  • Annual Merit Compensation Process (AMCP)
  • Benefits Administration
  • Compensation Administration
  • Employee Recruiting
  • Fee Authorization
  • Hires/Transfers/Terminations
  • Onboarding
  • Payroll Accounting and Commitments
  • Payroll Processing
  • Position Management
  • Retirement Administration
  • Student Employees
  • Time Tracking and Absence Management

Student - click to expand

  • Academic Foundation (HR, Payroll and Finance Dependencies)

 

July 2021

Digital Home (for students) - a personalized webpage that combines information from Workday and other data sources to provide a snapshot of your Ohio State information and an easy gateway to related systems.

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Workday Release 2: Student - Recruiting and Admissions.

October 2021

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Workday Release 3: Student - Financial Aid and Course Catalog.

February 2022

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Workday Rlease 4: Student - Financials, Registration and Financial Aid II.

June/July  2022

RAE, Workday Reporting - data analytics and reports aligned to Workday releases.

Workday Release 5: HR (Talent) - talent-related business processes (performance management, learning and leadership succession planning) will be released in Workday.

Workday Release 5: Student - Financials and Records.