Managers
Workday will help managers complete Buckeye business efficiently. Workday will equip you and your teams with self-service tools that are mobile and easy to use. In addition, Workday will give you the reliable, real-time information you need to make a truly informed decision.
Learn more about what’s changing for mangers and how those changes will be implemented over the coming months.
What's Changing For Managers
The Ohio State University Managers:
Technology Changes Overview for Managers
| Ohio State Managers - today, I use: | Tomorrow, I will use: |
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Hiring, Onboarding, Offboarding and Other Employee Actions
- In the future, all these actions will be done in Workday after logging in with your Ohio State name.# and authenticating through BuckeyePass.
- I am quickly able to view the people that I supervise.
- Instead of initiating an HR Action or sending an email, I can initiate transactions for my staff in Workday, such as shift changes, location changes, working hour changes. HR will review before taking effect.
- I can view job related data for my staff, including resignation information.
- I can initiate the creation of job postings.
- In Workday, I can track the real time status of candidates for my job openings from time of initial screening to background check completion to hiring to onboarding.
- My new staff have a common start date schedule – every other Monday at the start of a biweekly pay period.
- I can validate the probationary period when hiring a Classified Civil Service employee. I have the ability to initiate editing and extending probation dates when appropriate.
- I can review upcoming end dates for temporary and term employees and will partner with HR to update/change/extend and/or end employment of the temporary/term employee.
- When one of my employees departs, I use the standardized off-boarding checklist.
- If I’m out of the office for a short period of time, I can delegate my tasks to keep processing moving.
Approvals
- I can enter and correct employee time in Workday, increasing efficiency and consistency for accurate timekeeping.
- I receive a notification when my staff members submit a request for travel (known as a spend authorization).
- I approve requests for staff leave and vacation in Workday.
- I approve expense reports if they differ by 20% or more from the original spend authorization.
Report Access
- I have access to real-time dashboards, audit reports, calendars, and other tools that provide insight and support decision-making regarding managing my employees.
Wexner Medical Center Managers:
Technology Changes Overview for WMC Managers
| Medical Center Managers - today, I use: | Tomorrow, I will use |
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Hiring, Onboarding, Offboarding and Other Employee Actions
- In the future, all these actions will be done in Workday after logging in with your Ohio State name.# and authenticating through BuckeyePass.
- I am quickly able to view the people I supervise.
- Instead of initiating a Green Action or writing an email, I can initiate staff transactions in Workday, such location changes and working hour changes. HR will review before taking effect.
- I can view job related data for my staff including resignation information.
- I can initiate the creation of job requisitions or depending on how my department leverages the managerial liaison role, I can delegate this task to another staff member.
- I can track the real time status of candidates for my job openings from time of initial screening to background check completion to hiring to onboarding.
- I can validate the probationary period for a Classified Civil Service employee. I can edit and extend probation dates when appropriate.
- I can review upcoming end dates for temporary and term employees and will partner with HR to update/change/extend and/or end employment of the temporary/term employee.
- When one of my employees departs, I use the standardized off-boarding checklist.
- If I’m out of the office for a short period of time, I can delegate my tasks so processes can keep moving.
Approvals
- I receive a notification when my staff member submits a request for travel (known as a spend authorization).
- I approve all expense reports for my staff members.
Report Access
- I have access to real-time dashboards, audit reports, calendars, and other tools that provide insight and support decision-making regarding managing my employees.
Purchasing
- If I need to purchase an item, I can use the Marketplace in Workday instead of eMaterials to purchase a contracted item.
High Level Change Journey
January - April 2020
Managers:
- Receive emails with details and short video clips detailing changes coming with Workday
- Attend a "Demo Days” session where they see first-hand some of the new system features
- Access on-demand training videos, job aids, and FAQs prior to go-live; they receive several communications from their Change Coordinators on what to expect on Day 1
April - December 2020
Managers:
- See "Workday Wins” ads around the university and the medical center
- Click links shared in onCampus Today and watch a video on changes to expenses, vacation requests, and how to view one's payslip; there is excitement because these videos can be viewed on a phone
- Ensure their teams are completing any required Workday training so that they are prepared and feel ready; managers have been informed so that they can answer staff questions on what to expect on Day 1
Go-Live! and beyond
Managers:
- Feel ready to use the system and help their staff do the same; while they might not know how to do everything in Workday, they know where to go for help
- Continue to have access to on-demand training materials, after go-live, for reference when they have questions; as Workday is updated, they receive an email when the updates affect them
Contact
- Send your questions to the enterprise-project@osu.edu mailbox.