Faculty Contribute Input to the Enterprise Project
The Enterprise Project’s far-reaching scope will affect the entire university community, including faculty, staff and students. The benefits for faculty are rooted in creating a simplified and transparent work environment. A single system, Workday, will house the university and Wexner Medical Center’s financial, human resources, payroll and student information. Workday provides a mobile user experience, allowing faculty to access accurate information anytime, anywhere. Lastly, more transparent and efficient processes will streamline business operations.
A number of advisory groups have been convened to represent specific interests and guide significant project initiatives. The Faculty Advisory Committee (FAC) serves as the voice of faculty throughout the Enterprise Project, ensuring the academy’s needs are heard and addressed. The committee is a sounding board for potential changes in business processes and technology systems, and provides valuable input with a faculty lens.
“What’s good about this project is that faculty have been engaged early in the process to be able to give their perspective on procedures or practices that are going to be changing, and I think that’s essential for acceptance,” said Natasha Slesnick, chair of the FAC.
Slesnick, professor and associate dean for Research and Administration in the College of Education and Human Ecology, and 11 other faculty members regularly collaborate with project leadership. The FAC is comprised of faculty from diverse academic disciplines with varied roles and responsibilities.
Faculty Advisory Committee Roster
- Lisa Carter (University Libraries)
- Tamara Davis (College of Social Work)
- Wondwossen Gebreyes (Office of International Affairs and College of Veterinary Medicine)
- Glenn Martinez (College of Arts and Sciences)
- Bernadette Minton (Fisher College of Business)
- Randy Moses (Office of Research)
- Stefan Niewiesk (College of Veterinary Medicine)
- Tania Oberyszyn (College of Medicine)
- Eric Seiber (College of Public Health)
- Natasha Slesnick (College of Education and Human Ecology)
- Wendy Smooth (College of Arts and Sciences)
- Jeff Walline (College of Optometry)
- Kay Wolf (Office of Academic Affairs)
To start, the project team walked through the Enterprise Project’s full scope with the FAC, and asked them, “What business process, if improved, would create value for the institution?” Each FAC member selected three business processes, and then wrote a “success statement” defining the end results of a successfully transformed process. Here’s what FAC members said would deliver additional value to Ohio State:
Recruiting, hiring and onboarding
- Faculty will be able to focus on finding the best candidates and leveraging their networks because the process is supported by consistent messaging, toolkits and templates.
- Hiring and onboarding steps will be efficient and clear.
Performance management for staff
- Staff will be reviewed based on what they do, not preset job descriptions.
- Review of staff will be manageable and easy to complete.
- Faculty will be able to easily and seamlessly import description, qualification and quantification of effort from VITA into a reporting mechanism.
- Faculty will say it is so easy and enjoyable to use the PI portal.
- Faculty will have timely and accurate grant financial info and budget projections.
- Faculty will have real-time reporting capability to know/track research funding and effort.
Supply chain and procurement
- Faculty will not have to be an accountant to understand status.
- Faculty will be able to procure goods/supplies to support research and teaching quickly and can track progress to delivery.
- Ordering of lab supplies will result in delivery within a week.
This initial activity built the foundation for the FAC’s ongoing involvement with the Enterprise Project, while also enabling the project team to gauge which business operations resonate most with faculty.
Also of particular interest to faculty is the project's student-focused work. It is important to know that the Enterprise Project will not impact the Carmen Canvas learning management system. Faculty will continue using Carmen Canvas for teaching and coursework. The FAC discussed the need to enhance its capacity to connect with other student data systems. Another academic piece the committee has examined is the ongoing transformation of Undergraduate Academic Advising, and acknowledging the need to ensure graduate student data and processes are accessible.
Given the popularity of these topics, the project team has been soliciting the FAC’s input in the above areas. For example, the team shared the Recruit to Hire end-to-end process with the FAC and prompted them to weigh in with feedback. An overview of the future state of the grants life cycle was also presented to the FAC, encouraging them to discuss high-value touchpoints throughout the process.
“Participation in the Faculty Advisory Committee is eye-opening because we get to see a lot of the behind-the-scenes processes that go into hiring and purchasing and all of the other activities that we’ve been discussing,” said Slesnick.
If you would like more information about FAC or if you're interested in becoming a member, click the button below.