2018 Enterprise Project Snapshot

This year, the Enterprise Project progressed transformative work in each business area impacted by the project. Advancing the foundational goal of operational excellence, here are just a few of the project accomplishments from 2018!

  1. A better Ohio State experience. The Enterprise Project scope was expanded to include several initiatives that will help the university reach new heights in operational excellence, while also improving the overall Ohio State experience. Additionally, the project's timeline was extended by one year. Read more.
  2. Committed from the top down and the bottom up. To better represent the project's impacted business areas and facilitate business-led decisions, a revised governance structure was established. The Executive Sponsors Group now includes six senior leaders, supported by dedicated Business Advocates. Read more.
  3. Students, first and foremost. Motivated to always do what is best for Ohio State students, the Student workstream conducted business process transformation workshops for a Universal Scholarship Process. Workshop participants included student leaders from the Undergraduate Student Government. Read more.
  4. Build it and they will come. The project’s Finance, Supply Chain, HR and Payroll areas moved into the Configure and Prototype phase. The goal of this phase is to build Ohio State’s Workday environment using the designed business processes, allowing the project team to see Ohio State data in the system. Read more.
  5. Sneak peek. Faculty and staff across the university and Wexner Medical Center were engaged in "Workday 101" sessions for an introduction to the look and feel of Workday. Workday 101 was presented to audiences such as finance leaders, Payroll Services staff, grants management staff, HR professionals and the project's Faculty Advisory Committee. Read more.
  6. Exceptional service for exceptional employees. The HR community learned how Ohio State will transform its HR service delivery model during a town hall meeting. Establishing a new service delivery model will better support a consistent and high-quality employee experience, as well as define clear career pathways for HR professionals. Read more.
  7. Stop, collaborate and listen. The Change Network was assembled to provide each college, unit and hospital with a local point of contact, a Change Coordinator, for project updates. Each Change Coordinator was appointed by his or her unit leader/dean to serve as a liaison to share information and feedback. Read more.
  8. Customer confirmation sessions. The Finance workstream hosted "customer confirmation sessions" to demonstrate select business transactions for finance subject matter experts. Customer confirmation sessions give staff an initial look at business process designs as they will appear in Ohio State’s Workday environment, and will continue throughout 2019. Read more.
  9. Technically speaking... The Technical team met with every college and unit to understand each area's specific technical needs, including what local applications and data reports are currently being used. The team first distributed a survey to academic, business and technology units, then followed up with in-person meetings. Read more.
  10. Two industry leaders, one goal. As the largest and most complex higher education institution implementing Workday, Ohio State is in the unique position of influencing the development of Workday's feature designs. For example, the Payroll workstream in partnership with Workday was able to resolve the "charge to company" issue that impacts almost all units. Ohio State also plays a national leadership role in advancing the Workday Student product for higher education. Read more.