An Eye-Opening Look at Grants in Workday

Members of Ohio State’s campus and medical center communities participated in a grants conference on Monday, October 28, to learn more about the grants management and administration process in Workday. The event was available during five separate sessions to accommodate more than 400 faculty and staff members who came to learn about the benefits of Workday’s grants management capabilities and to participate in optional demos.

The conference kicked off with a presentation led by Christine Hamble (Associate Vice President, Office of Sponsored Programs), Andrea Ward Ross (Grants Business Process Lead for the Enterprise Project), Karla Gengler-Nowak (Grants & Contracts Administrator, College of Optometry) and Jared Port (Director of Research Services, College of Arts and Sciences). They covered new Workday terminology, including Workday’s Foundation Data Model, and a demonstration, followed by a Q&A with the audience.

From there, attendees were encouraged to participate in the nearby “Workday Demo Lab.” Individuals could walk from one station to another to get hands-on experience with various grant-related processes in Workday. Demo stations included:

  • Buying Something (Asset Management, Equipment)
  • Reporting Tool (120 Day Report)
  • HR Activities (Appointments, Costing)
  • Cash, Receivables, Payables (Payments and Invoices)
  • Travel (Commitments, Spend Authorization, Expense Reports)
  • Accounting (Journal Entries, Adjusting Entries)
  • Creating an Award, Sub-Awards
  • General Sponsored Programs and PI Portal Q&A

Employees were able to actively engage with Office of Sponsored Programs team members and learn by doing throughout the day, building their repertoire of Workday knowledge. Following the conference, participants were invited to summarize the session in one word, describing it as “demystifying,” “informative,” and “eye-opening.”

If you would like to learn more about grants management in Workday but missed the conference, read more about how the administration process is changing. Please contact enterprise-project@osu.edu with additional questions.