Staff

Workday will help staff complete Buckeye business efficiently. Workday is Ohio State’s new tool for managing employee and institutional data. It will equip you with self-service tools that are mobile and easy to use.

Below is a To-Do List followed by additional resources to help Ohio State staff get ready for Workday.

Campus Staff Launch To-Do List
Campus Staff To-Do List
  1. Log in to workday.osu.edu for your first look at Workday!
  2. Start at your Workday profile to confirm the information outlined below. Click the cloud icon in the top right corner and click View Profile.
    • Click the Team icon to view your manager and/or direct reports. Notify your manager or HR Consultant if an update needs to be made.
    • Click Summary. If your location is incorrect, please notify your manager as they have the ability to update.
    • Click Benefits to view benefit elections, dependents and beneficiaries. Update if necessary.
    • Click Pay to view where your first payslip in Workday will appear, as well as your direct deposit information (called Payment Elections in Workday). Update if necessary.
    • Click Contact to view home address, emergency contacts and more. Update if necessary.
    • Click Personal to view name, date of birth and more. Update if necessary.
  3. Learn how to enter and submit time in Workday if you are a biweekly paid employee. A video demonstration and step-by-step instructions are available to assist with time entry. Please note that time entry for pay period 12/20/20 – 1/2/21 has been submitted on your behalf as part of the transition to Workday. Moving forward, you should submit time worked by noon on Monday of each week.
  4. Know how to get help with Workday.

[Archive: 15-Day List – PDF version]

[Archive: 30-Day List – PDF version]

[Archive: 60-Day List – PDF version]

Health System Staff Launch To-Do List
Health System Staff To-Do List
  1. Log in to workday.osu.edu for your first look at Workday!
  2. Start at your Workday profile to confirm the information outlined below. Click the cloud icon in the top right corner and click View Profile.
    • Click the Team icon to view your manager and/or direct reports. Notify your manager or HR Consultant if an update needs to be made.
    • Click Summary. If your location is incorrect, please notify your manager as they have the ability to update.
    • Click Benefits to view benefit elections, dependents and beneficiaries. Update if necessary.
    • Click Pay to view where your first payslip in Workday will appear, as well as your direct deposit information (called Payment Elections in Workday). Update if necessary.
    • Click Contact to view home address, emergency contacts and more. Update if necessary.
    • Click Personal to view name, date of birth and more. Update if necessary.
  3. Know how to get help with Workday.

[Archive: 15-Day List – PDF version]

[Archive: 30-Day List – PDF version]

[Archive: 60-Day List – PDF version]

What's Changing for Staff

 

The Ohio State University Staff:

Technology Changes Overview for Staff

Ohio State Staff - today, I use:Tomorrow, I will use:
  • eLeave
  • eTimesheet
  • eTravel
  • Business Leave
  • eRequest
  • eProfile (PeopleSoft)

HR Requests and Personal Information Changes

  • In the future, all these actions will be done in Workday after logging in with your Ohio State name.# and authenticating through BuckeyePass. 
  • I will access Workday to update my personal information, view my payslip (fomerly known as a "paycheck"), select and view my benefits and take other HR actions, such as submit changes as a result of a life event (e.g. marriage or baby).
  • I can view the reporting structure for my college or unit using interactive org charts with real-time information and updates.
  • All new staff in my unit will have consistent start dates.
  • If I have an HR question or need, my first line of support will be Workday’s self-service features or HR Connection (an HR Shared Service Center), with HR support provided by HR Consultants in my unit, when needed
  • I will have access to a career website in Workday to learn about and apply to job opportunities on campus and at the Wexner Medical Center (one job board for all positions).

Time Tracking and Absence Changes

  • I can request time off and leaves of absence in Workday Absence.
  • Biweekly employees will use Workday Time Tracking to enter and submit time weekly for approval.
  • Biweekly employees that use web clock today will use Workday time clock.
  • Some biweekly employees in the Office Student Life, Department of Athletics and Office of Administration and Planning will use a new external time clock that sends time clock punches to Workday almost real-time.
  • Employees and their managers can correct their time and time off in Workday; employees submit corrected time and time off for manager approval.

Travel Changes

  • If I am approved to travel for university business, I will log into Workday to create a travel request known as a “spend authorization”, book travel using approved travel vendors and use Workday to create a travel expense report.
  • My supervisor receives a notification in Workday when I submit a travel request so they know when I’m traveling.
  • When I travel for university business, I can use my mobile device to take photos of my receipts to upload them to my expense report. 

Purchasing Changes

  • My unit grants me a purchasing card (Pcard) at their discretion.
  • If I need to purchase an item, I will use Buckeye Buy in Workday to purchase a contracted item.
  • I can also purchase outside Buckeye Buy with additional steps. I can see who needs to approve it.

 

Health System Staff:

Technology Changes Overview for Health System Staff

Health System Staff - today, I use:Tomorrow, I will use
  • eTravel
  • eMaterials
  • eProfile (Peoplesoft)
  • Kronos

 

HR Requests and Personal Information Changes

  • I will access Workday to update my personal information, view my payslip (fomerly known as a "white slip summary"), select and view my benefits and take other HR actions, such as submit changes as a result of a life event (e.g. marriage or baby).
  • I can view the reporting structure for my business unit using interactive org charts with real-time information and updates.
  • If I have an HR question or need, my first line of support will be Workday’s self-service features or HR Connection (an HR Shared Service Center), with HR support provided by HR Consultants in my department, when needed
  • I have access to a career site in Workday to learn about and apply to job opportunities at the Medical Center and on campus (one job board for all positions).

Time Tracking and Absence

  • I will continue to use Kronos for timekeeping and to request time off.
  • I will use Workday to request a leave of absence (e.g. Family and Medical Leave, military leave, faculty professional leave).

 

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